Everything you need to run a construction schedule

Keeping a construction schedule on paper or in a spreadsheet means constant updates, constant confusion, and constant phone calls when something changes. BuildPlan replaces all of that with a live, shared calendar that everyone on the job can see.

Builders drag across days to create timeslots for each trade — framing, plumbing, electrical, concrete, HVAC, and more. Each timeslot is color-coded by trade so you can see at a glance what's happening on any given week across all your active projects. The calendar shows every job in one place, labeled by status: unsent, pending, confirmed, or complete.

Because the calendar is live, any update you make is immediately visible to your subcontractors and suppliers. No more chasing people down to tell them the schedule changed. Everyone sees the same thing.

Coordinating subcontractors usually means a chain of texts, calls, and emails just to confirm a start date. BuildPlan cuts that down to a single work request.

From any timeslot on the calendar, you can send a work request directly to a subcontractor or supplier. You set the time window — the earliest and latest dates the work needs to happen — and they log in, review the project details, and lock in their own dates within that window. You see the confirmation immediately on your calendar.

The request includes the job site address, the scope of work, and any files you've attached to the project. The subcontractor has everything they need to say yes before they even pick up the phone. Work requests can be accepted, declined, or left pending — and you can see the status of every outstanding request at a glance.

BuildPlan isn't just a scheduling tool for your existing contacts — it's a network. You can search for subcontractors and suppliers by name or by trade directly inside the app and send them a work request without needing their phone number or email address.

For builders managing multiple crews across multiple projects, this means less time digging through contacts and more time getting work scheduled. For subcontractors new to a builder, it means a clean, professional way to receive and respond to work without managing a separate inbox.

Every request you send creates a record. You can track the history of every subcontractor relationship — what was requested, when it was scheduled, and whether it was completed — all from your project dashboard.

One of the most common sources of back-and-forth in construction is subcontractors asking for project details after a job is already scheduled. Floor plans get emailed, re-emailed, and lost in threads. BuildPlan fixes this by letting you attach documents directly to a project.

Upload floor plans, site drawings, specs, or any other documents when you create or edit a project. When a subcontractor receives a work request, they can open the project and review all attached files before deciding to accept. They arrive on site knowing what the job looks like — reducing surprises and change orders.

Files stay attached to the project for the entire duration of the job, so anyone on the team with access can pull them up at any time.

As a construction business grows, so does the number of people who need access to the schedule. Project managers, site supervisors, office staff — each person needs a different level of access. BuildPlan's company management tools let you handle this without giving everyone full admin rights.

Create a company, invite your team, and assign roles with specific permissions. Control who can create projects, who can send requests, and who can only view the calendar. Your subcontractors and suppliers work in their own accounts and only see what they've been sent.

Companies also get a shared calendar view — a single screen showing every project and every scheduled job across the entire business. For general contractors running multiple job sites simultaneously, this is the clearest way to see where your crews are and what's coming up.

For subcontractors, staying on top of multiple builders' schedules usually means tracking things across texts, emails, and their own calendar. BuildPlan gives every subcontractor a personal dashboard that shows all their upcoming jobs in one place.

Each job shows the project name, the site address with a map link, the scheduled dates, and the builder who requested the work. Subcontractors can see their full schedule weeks in advance and update their confirmed dates if something changes — without calling the builder.

Suppliers get the same view: a clear list of upcoming delivery requests with addresses and time windows, all confirmed and tracked through the platform. No more delivery confusion because someone forgot to update a spreadsheet.